By-laws of the Central Ohio
Code Officials Association
Article I
Membership
Membership shall be classified as active, associate,
honorary, retired, and student/faculty.
Section 1.
Active
membership shall be limited to persons employed in governmental departments,
boards, or committees which administer, supervise or formulate laws, ordinances
or regulations pertaining to building, zoning or housing.
Section 2.
Associate
membership shall be limited to national or regional organizations,
manufacturers of building materials, architects, engineers, and similar
interests and individuals concerned with the construction industry.
Such members may attend regular
meetings, may serve on any committees, but
may not otherwise vote or hold other office.
Section 3.
Retired
membership shall be limited to members who have retired from employment or
other status in accordance with Section 1 and Section 2 above, and who are not
employed so as to be eligible for Section 1 or Section 2 above.
Such members may attend regular meetings,
may serve on any committee, but not otherwise vote or hold other office.
Section 4.
Honorary
membership shall be limited to members who have rendered meritorious service in
the furtherance of the objectives of this organization.
Honorary membership shall be conferred upon
an individual by majority vote of active members present, at any regular
meeting of the organization only upon recommendation of the Board of Directors.
Section 5.
Student
and faculty members shall be limited to students who are currently enrolled in
a course of instruction related to construction, zoning, or housing and faculty
members who are teaching in a course of instruction related to construction,
zoning, or housing.
Section 6.
Except
in the case of honorary membership, applications for membership shall be filed
with the treasurer of the organization on forms prescribed by the Board of
Directors. In case of doubt of the
qualifications of any applicant for membership for the classification shown on
the application, the concurring vote of the Board of Directors shall determine
the classification under which the applicant shall be accepted.
The treasurer shall present a list of
applicants at each regular board meeting.
Section 7.
Membership
in the association shall be in such form as may be determined by the Board of
Directors. Such form shall be signed by
the treasurer and shall show the name of the member receiving the certificate
and the date of issue or expiration.
Section 8.
All active members of this
Association shall also be submitted for active membership in the Ohio Building
Officials Association (OBOA), so long as both associations continue to exist,
unless this section is modified as provided for herein.
With each annual renewal, and with each new
membership application throughout each year, the Secretary of this Association
shall transmit the appropriate records, and the Treasurer shall transmit the
appropriate funds, to the officer of the Ohio Building Officials Association
responsible for such matters.
Article II
Dues
Section 1.
The amount of dues for the various classed of membership shall be:
For active membership, $35 per year, plus $5 per year to be set aside for a
scholarship fund, plus current OBOA dues.
The treasurer of this Association
shall forward to the Treasurer of the Ohio Building Officials Association, the
current annual OBOA membership dues for each eligible member. This additional sum shall not be collected
should the Ohio Building Officials Association cease to exist.
Should the by-laws of the Ohio Building
Officials Association require less than this sum, any difference shall be
refunded to the member, or shall not be collected, whichever the Treasurer
determines most expedient.
For associate membership, $25 per year, plus $5 per year to be set aside for a
scholarship fund, plus current OBOA dues.
For students and faculty, $5 per year.
Honorary members shall be exempt from payment of dues.
Retired members shall be exempt from payment of dues.
Section 2.
Dues shall paid for the fiscal year, January 1 to December 31.
Section 3.
Any member whose dues are not paid by January 1 shall be considered delinquent and
shall not be entitled to receive benefits of membership.
Failure to respond to notice of delinquency within
thirty days shall constitute a resignation from the organization.
The treasurer shall mail notification of
such status.
Article III
Voting
Section 1.
Only active members shall be entitled to vote on matters pertaining to the business
of the organization or to hold office. style="mso-spacerun: yes">
Other members may serve on committees at the discretion of the
president.
Article IV
Meetings
Section 1.
The organization shall hold four regular meetings, annually, at such time and place
as selected by the Board of Directors. style="mso-spacerun: yes">
Officers and members of the Board of Directors shall be elected in
October of each year.
Section 2.
Special meetings may be called by the Board of Directors or such meeting shall be
called upon the request of one-third of the membership of the organization.
Section 3.
Notice of meetings shall be sent to all members not less than fifteen days in advance
of the meeting. In the case of special
meetings, the purpose of the meeting shall be stated in the call therefor.
Article V
Officers
Section 1.
The officers of this organization shall be: style="mso-spacerun: yes">
President, 1st and 2nd vice-president, secretary
and treasurer. The officers shall be
active members of the organization and shall have served a minimum of one term
as Director-at-Large at the time of their election. style="mso-spacerun:
yes"> If the status of any officer changes during his term of office,
the Board of Directors shall name a successor who shall serve until the next
regular election.
Section 2.
The duties and powers of the officers shall be the duties normally prescribed to
their respective offices. It shall be
the responsibility of the officers to plan and pursue policies which will
promote the purposes of the organization.
Article VI
Board of
Directors
Section 1.
The affairs of this organization shall be managed and transacted by a Board of
Directors consisting of the officers and three active members and two associate
members. The immediate past president
of the organization shall also be a member of the Board of Directors as long as
he retains his status as an active member of the organization, and he shall be
a voting member of the Board.
Section 2.
The officers and members of the Board of Directors shall be elected for a term of
one year. If the status of any Director
changes during his term of office, the Board of Directors shall name a
successor who shall serve until the next regular election.
Section 3.
The president, 1st vice-president, secretary and treasurer of the
organization shall be chairman, vice-chairman, secretary and treasurer of the Board
of Directors respectively.
Section 4.
The Board of Directors shall meet at such other times and in such places as it
shall determine; or upon call of the president or a majority of the members
thereof. At any meeting of the Board of
Directors, a majority of the members thereof shall constitute a quorum.
Notice of meetings shall be mailed to each
member of the board not less than fifteen days prior to the meeting unless
waiver of such notice is agreed to by a two-thirds majority of the
members. All board meetings shall be
open to the general membership, however, non-board members may address the
Board only when recognized and shall have no vote.
Section 5.
The Board of Directors shall authorize the depository of all funds of the
organization and designate the officer or officers authorized to draw on such
funds. The Board of Directors shall
determine expenditures either by an approved budget or by resolution
designating the officer or officers authorized to approve expenditures within
specified limits. Ordinary expenses
necessary to the conduct of the business of the organization, shall be approved
by the president in the interim between meetings of the Board of Directors, and
an accounting thereof presented to the Board for approval at the next regular
meeting of the Board.
Section 6.
The concurring vote of a majority of the members of the Board of Directors present
at any meeting of the Board at which there is a quorum, shall constitute an act
of the Board unless otherwise specified in these by-laws.
Such concurring vote of the majority of the
Board of Directors shall be required to establish the policy of this
association unless established by a vote of the members.
Section 7.
The order of business of meetings of the Board of Directors shall follow Roberts
Rules of Order, Revised.
Article VII
Committees
Section 1.
The Board of Directors shall, from time to time, determine and establish the
standing and special committees necessary to effectively carry out the programs
of the organization. The duties,
responsibilities, limitations, and other directives to the committees shall be
clearly stated in the resolutions establishing them.
Section 2.
In the interim between the regular meetings of the Board of Directors, the
president may establish “ad hoc” committees for such purposes as he considers
desirable to further the activities of the organization.
The continued existence of such committees,
or the establishment of them as standing or special committees shall be
determined by the Board of Directors at the next regular meeting thereof.
Section 3.
The president shall designate the chairman and appoint the members of all
committees with the advice and consent of the Board of Directors.
Article VIII
Adoption and
Amendments
Section 1.
The constitution and by-laws of this organization shall become effective upon their
adoption by a two-thirds majority vote of the active members of the
organization in good standing. Such
vote may be by mail addressed to the secretary provided a copy of the
constitution and by-laws has been mailed to each style="mso-spacerun:
yes"> member of the organization in good standing not less than fifteen
days before the vote is taken or the ballots counted.
Section 2.
The constitution or by-laws of this organization may be amended by a two-thirds
majority vote of the active members of the organization present at annual
meetings. Also, they may be amended by
a two-thirds majority vote of the active members in good standing at the time
the vote is taken when such vote is by mail and the mail vote is approved by
the Board of Directors. Such vote may
be by mail addressed to the secretary, provided a copy of the proposed changes
has been mailed to each member of the organization in good standing not less
than fifteen days before the vote is taken or the ballots counted.
Section 3.
In the event any part or provision of these by-laws is held to be illegal or void,
this shall not have the effect of making void or illegal any of the other parts
or provisions thereof, and it shall be presumed that these by-laws would have
been adopted without such illegal or invalid parts or provisions.
Revised at Annual Meeting of October 26, 1999.
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